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Open Meetings Information
WUIS Campus & Community Council
- March 12, 2015, 3 PM Springfield
- June 11, 2015, 3 PM Chicago
- September 10, 2015, 3 PM Chicago
- December 10, 2015, 2 PM Springfield
WUIS and the University of Illinois Board of Trustees encourage members of the public to converse with us on topics that are of interest to the community. The regular form of communication is either by electronic means or in writing. However, here are procedures in compliance with the Illinois Open Meetings Act by which interested groups and individuals may make presentations in person at meetings.
Procedures Governing Appearances Those wishing to speak should know:
Requests to address: Requests to appear to make comments to or ask questions must be received by the Secretary in writing no later than three business days before the Board meeting at which the individual wishes to speak. The Secretary will review this request and notify the person making the request whether he/she may give public comment at the next meeting. The request should set out clearly the nature of the subject matter to be presented and must relate to matters respective to the jurisdiction of the Board of Trustees or the Campus & Community Council. In making a request to appear, individuals must give their names and any relevant title or affiliation. Substitute speakers will not be permitted.
Time allocation: Up to 30 minutes will be allowed for public comment/questions per meeting. An individual speaker will be permitted 5 minutes for a presentation. This will be strictly adhered to with assistance of a timekeeper. Thus, a maximum of six speakers will be recognized for each meeting. Copies of speakers' comments, questions, and/or other written materials for distribution will be accepted. Responses to questions will be provided within a reasonable amount of time.
Scheduling of speakers: When the number of requests at a given session exceeds the time available, requests will be approved based on the date the written request was received by the Secretary. In addition, preference will be given to subject matters that relate to the agenda for the relevant meeting and to avoid repetitiveness. Finally, the following topics will be not heard or entertained: issues under negotiation as part of a collective bargaining process; statements concerning the private activities, lifestyles, or beliefs of individuals employed by or associated with the University; grievances of individual students or employees; proposals or bids for contracts; or litigation involving the University.
Scheduling of sessions: The Chair will preside during sessions to receive public comment/questions. The Secretary is responsible for scheduling such sessions, which normally will occur after the committee meetings and before the regular agenda.
Contact to Submit a Request for Public Comment
The Board of Trustees Office is open from at 8 a.m. to 5 p.m., Monday through Friday, except holidays. Emailed, faxed, hand-delivered, or U.S.-mailed requests must be received no later than 8 a.m. on the due date listed, at one of the means below:
352 Henry Administration Building, MC-350
506 S. Wright St.
Urbana, IL 61801
Tel: 217-333-1920Fax: 217-244-2282
The same applies to the WUIS Campus and Community Council except that WUIS office hours are 8:30 a.m. to 5 p.m., Monday through Friday, except holidays.
WUIS-130One University PlazaSpringfield, IL 62703 Tel: 217-206-9847